If you’re looking for a job related to health, you’ll probably need a DBS check (Disclosure and Barring Service check). Don’t panic – it can look intimidating, but can be prepared for easily in advance and be done quickly and hassle-free. The following is a simple guide on how to prepare.
1. Determine Which DBS Check You Need
There are three types of DBS checks:
Basic Check – For non-patient facing roles; discloses unspent cautions and convictions.
Standard Check – For roles that entail some contact with patients; shows spent and unspent cautions, convictions, and warnings.
Enhanced Check – For care jobs involving face-to-face patient contact; includes all on a standard check as well as any police records which are likely to be pertinent.
Your employer will check what you need.
2. Gather Your Documents Early
Have them available to avoid delay:
✅ Proof of Identity – Passport, driving license, or national ID.
✅ Proof of Address – Utility bill, bank statement, or council tax bill (dated within the previous three months).
✅ Additional Documents – Birth or marriage certificate (if requested).
Ensure all details are identical.
3. Fill in the Application with Care
When completing the application:
Ensure your full name, date of birth, and previous address history (last five years) are correct.
Match addresses against documents.
Double-check everything before submitting to avoid delays.
4. Be Honest About Your Record
If you have a criminal record:
Be truthful — employers value honesty.
Give reasons for the circumstances if required.
Most employers base their decision on each case in its own merits.
5. Know the Processing Times
Average processing times:
Basic check – 24 hours to 2 weeks.
Standard check – 2 to 5 days.
Enhanced check – 2 to 4 weeks.
Apply early to avoid delays.
6. Track Your Application
You can check on your DBS application online with your reference number. In the event of any delays, contact the DBS helpline.
7. Safeguard Your Certificate
After obtaining your certificate:
Keep one for your files both physically and electronically.
Some employers may demand an original.
Future applications become much simpler having it to hand.
Final Thoughts
It is simple to prepare for a DBS check once you know what is required. Preparing your documents ahead of time and completing the application slowly and methodically will equate to staying out of the way and one step ahead of the rest of your healthcare profession.